Assistant Technical Coordinator

Job Title: Assistant Technical Coordinator
Contract Type: Permanent
Location: Stansted, Essex
Contact Name: Joanna Rogers
Contact Email:
Job Published: June 25, 2019 16:08

Job Description


To assist the Technical Co-ordinator, Construction Co-ordinator and Pre-Construction Manager in achieving the Departmental and Corporate objectives.

2. To take ownership and responsibility of the CAD/Bluebeam drawings that the team produce and ensure they are presentable, updated and inclusive of the key detail.

3. To create, deliver and continually improve financial and contractual control of projects in order to achieve the Departmental and Corporate objectives.

4. To utilise the existing business control procedures and engender/encourage improvements wherever practicable.

Key Tasks

1. To be the company’s ‘Ambassador’ for the department by having an in-depth knowledge of the Department’s procedures, programme and workload.

2. To assist the Technical Co-ordinator/Construction Co-ordinator by collating information gathered during site visits and surveys and to produce clear, professionally presented documents - CAD/Bluebeam/PDF/Excel, etc.

3. Using Site Audit Pro or a Dictaphone, ensure that all ideas, information and pictures are recorded whilst on site, so these can be fed back into the design or relevant department through the opportunities tracker. To ensure all overmarked manuscripts are filed and easily traceable for checking.

4. To help organise on-site meetings with subcontractors/consultants and to satisfy the requirements of the Department for any shortlisted specialist sub-contractors that have not previously engaged in business within the group.

5. To liaise and instruct the onsite handymen.

6. To manage the Secretary/PA in organising the filing system so the Department’s information is easily accessible.

7. To highlight any potential savings to be made to the Pre-Construction Manager and suggest updates to the Departmental Procedures.

8. To keep detailed written records of all team meetings and maintain a well organised work schedule. To be clear on the weekly/monthly objectives and keep a clear planner ready for discussion in the team meetings.

9. To ensure that all documents are fully completed in accordance with the department procedures and distributed in accordance with company procedures without putting the company at risk.

10. To maintain effective lines of communication with all team members and other departments.

11. To control the management and completion of relative action points from internal meetings in the timescales identified.

12. To be the responsible person within the department for producing, managing, and updating all Pre-Construction Health and Safety Information.

13. To assist the team with the production of various plans and drawings – either on Bluebeam or AutoCAD. Examples of this include – location plans for repairs, soil investigations, traffic management plans, services plans, office set up plans etc.

14. Work with the Department Secretary/PA and Document Controller to manage and organise the L; drive and online 4Projects system so that the Department’s information is easily accessible, issuing drawings and reports as per standard procedures and updating revisions.

Soil Investigations

15. To assist the Department with the Soil Investigations across the holding sites. To ensure we are processing and comparing the information appropriately to achieve best value. Bluebeam proposals for ease of reference.

16. To prepare and complete tender analysis schedules understanding the difference between each tender and managing the process, such that we achieve the best possible prices and like for like comparison.


17. To meet with various service providers on site to discuss service proposals and obtain quotations for the work.

18. Collating the required existing services information and formulating onto a plan using CAD. As this information progresses into the proposed services scheme, this will need to be updated on Bluebeam to show this.

19. To request and produce a plan of the statutory utility records from incumbent providers. Also, to apply for new utility connections for sites once in the Pre-Construction phase - liaising with providers regarding costs and design possibilities and producing trackers/schedules to show progress in a clear manner.

20. To manage the tender process and drive forward tender returns in the timescales promoted by the service delivery companies. To ensure like for like comparisons are achieved and be able to update the team on progress/alert the Technical Co-ordinator of any issues arising. This will ensure that there are no unnecessary delays in the tender process.

21. To arrange and schedule the initial registering of meter references and ensure timely handover of information to the Project Design Co-ordinator.

22. To manage the disconnection process of existing services under the supervision of the Pre-Construction Co-ordinators.


23. To meet with CCTV drainage contractors to understand the extent of drainage we can retain. Organise competitive tendering for surveying the condition of the existing drainage.

24. To review and evaluate drainage survey reports received from specialist contractors and produce drawings to reflect the information as stated.

Repairs/Condition Survey

25. To carry out condition surveys on listed buildings, ensuring quality hand-written notes, reports and photographs are recorded. To liaise with the Construction Co-ordinator to get clarification on any issues and a better understanding of the level of repairs where required.

26. To effectively assist the team in the assessment/critique of the Conservation Architect’s Condition Survey in a timely manner that can then be submitted back in a presentable fashion.

27. Compile room data sheets working with the Construction Co-ordinator - in accordance with company procedures.

28. To produce repairs drawings, schedules and reports to the agreed standard format for issuing to the Construction and Commercial Departments - clarifying any queries returned.

29. To cross reference repairs drawings with architect’s proposed elevations once received and review accordingly to reduce unnecessary works where possible.

30. Advising on any queries from the Construction Teams regarding repairs that may arise once construction works progress or access becomes available.


31. To carry out setting out of proposed floor and service plans within buildings to be retained – evaluating the design and gathering information in an appropriate manner. This will inform the Design Team of any concerns or alterations that may be beneficial. Thus highlighting any discrepancies between engineers’ and architects’ drawings.

32. To work alongside the Technical Co-ordinator/Construction Co-ordinator regarding any opening-up investigations; producing reports and recording information – including photos, drawings, emails etc.

33. To update and advise the Design and Construction Departments of any new appropriate products, that could influence future or current specification.

Holding Sites

34. To assist the Construction Co-ordinator in meeting security company requirements and setting up the security proposals for the site.

35. To produce, update and manage the Management and Maintenance plans for all the holding sites.

36. To ensure that site visits are carried out regularly and efficiently to assist in identifying potential problems or clarifying the works involved.

37. To ensure all information is collated prior to all site visits - drawings, spreadsheets, pictures and latest planning information for review by the team when on site.

38. To understand City and Country’s insurance responsibilities on each site and assist with regular updates.

39. To manage drone works including ensuring insurance and statutory documents/reports/procedures are up to date. To liaise with other Departments such as Planning, Construction and Customer Care regarding works required, ensuring sites/properties are aware and suitably prepared for any drone works to be carried out,

saving all recorded photos and videos in a suitable location.

Customer Care

40. To assist the team in rectifying defects that the Customer Care Department require assistance in resolving.


Experience Required

1. To have achieved at least a 2:1 Degree in a recognised Construction related degree.

2. To have at least 2 years’ relevant work experience.

3. To have a practical and demonstrable knowledge of CAD / Bluebeam and Construction practises.

4. CSCS card (preferred)

5. To have a basic, practical and demonstrable knowledge of construction methodology.

6. To have a basic understanding of the various types of construction contracts.

7. To have an in depth understanding and appreciation of the importance of Health & Safety.

8. To be financially aware (cost management).

9. To be computer literate i.e. Word, Excel, Email, CAD, Bluebeam


Essential Skills

1. Good communication skills – both oral and written.

2. Good organisational skills.

3. Good problem solving skills.

4. Good negotiation skills.

5. Basic knowledge of cost management skills.

6. Disciplined record keeping.

7. Strong attention to detail.

8. High standard of personal presentation.

9. Clean driving licence.

Personal characteristics required:

1. Organised, self-motivated and conscientious.

2. The ability to prioritise activities and manage a busy and demanding role.

3. Good interpersonal skills.

4. The ability to build and maintain mutually constructive working relationships with other team members.

5. The ability to adapt to an ever-changing role with fluid requirements daily.

6. The ability to work under pressure and achieve deadlines.

7. Capability to solve problems whilst remaining focussed on achieving operational results.

8. The ability to motivate other members of the project team.

9. To demonstrate honesty, trustworthiness and dedication.

10. The ability to comply with specific business processes.

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